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Description

Responsible for overall base finance management and ensuring respect and proper implementation of finance rules, regulations and procedures at the base.

Key Duties & Responsibilities

Objective 1: Accountancy:

• Responsible for accountancy at Field Level.
• Ensure to use accounting software in finance department.
• Capture Accountancy for all books into Sylogist.
• Make all payments at base level.
• Maintain good relationship with external (bank, tax office, legal office, audit firm….)
• Manage project budgets within approved donor threshold.
• Preparation of Monthly Forecasts for the base.

Objective 2: Monthly invoices (quality checking):

• Check the quality of monthly invoices at base level.
• Ensure all supporting documents (PR, SPO, invoice, delivery/reception note, etc.…) are attached with.

invoice.

• Ensure proper financial code are presents on the payment authorization form
• Check all information (date, name of the supplier, unit cost, total cost, total amount, paid amount in word, etc.….) are available on the invoice.
• Confirm original invoice are paste on A4 size white paper.

Objective 3: Pre-audit:

• Collect monthly accountancy both soft copy and hard copy from bases
• Ensure good description write in accountancy in Sylogist
• Check correct accounting code and budget line are captured in each invoice
• Ensure reconciliations are made in the system at end month
• Check hard copy of invoices are matching with soft copy
• Prepare monthly quality invoice checking template share the summary report to the bases
• Support Capital on grant Audits if required.

Objective 4: Reporting

• Ensure donor compliance with ACF
• Ensure implementation of new procedures and policies concerning Accountancy in the base                          
• Quality of invoices (monthly invoice checking)

• Submit documents to Capital monthly.
• Update the BFU monthly with actual expenditure and forecasts from the bases
• Prepare donor Reports as required.

Objective 5: Support of Programmes and Other Departments

• Continue to support other departments at base Level in finance related issues.
• Regular field visits to provide technical support during program activities.
• Take part in the induction of newly recruited staff at the base.

Requirements

• Bachelor’s degree in accounting, Finance or Business Administration or a related field.
• CPA at least Level 2 is an added advantage
• Minimum of 3 years’ previous financial management/Accounting experience in an NGO, preferably in a similar role.
• Solid knowledge of grant/project regulations and policies accounting principles, financial systems budget/cash flow monitoring and internal accounting controls.
• Experience with Financial systems.
• Ability to solve complex problems and to exercise independent judgment.
• Ability to Forecast
• Good oral/written communication and interpersonal skills.
• Able to work on a cross-cultural environment with a multi-national staff.

Others/Extra Details

Gender Equality Commitments

• Foster an environment that supports values of women and men, and equal access to information.
• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
•    Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion, race, color, ancestry, national origin, age, or marital status.
• Value and respect all cultures.

Fiscal Responsibility

None

Physical Demands

• While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, filing and also standing to retrieve documents etc.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Working Conditions, Travel and Environment

•  The duties of the job require regular job attendance (five days per week) and regular travel to all    base/field offices and as may be required for standard domestic and international business purposes.
• Must be available to work outside normal office hours or on the weekends as required.
• While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.